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Boards of directors require efficient communication to set the corporation’s goals and help it hit the goals. Their communications can expose sensitive information, including financial data that could prove disastrous in the wrong hands.

That’s why secure board communication is so important, especially because technology is changing the way business operates. To do that, boards need to implement secure collaboration tools, such as board portals and real-time messaging platforms. It is vital that boards monitor and analyze their governance performance, including their approach to secure communication.

For example, a board portal that allows for a seamless transition between formal and informal communications channels, like group chats, emails, and texting — is essential for secure board communications. This kind of software will provide a safe, private way to collaborate on documents and allow simple file sharing and real-time discussions. It should include features that give you an extensive control over access and deletion, as well as security protocols like encryption and backup.

Alongside a robust board portal secure instant messaging and meeting scheduling tools are also crucial. These should be simple to use and run like popular phone, texting and email apps. Additionally, they should include additional security features, such as the ability to revoke messages, preset contacts, send automatically read notifications, and an “view-only” attachment option that prevents exports, downloads and screen captures and forwarding. To prevent data loss, they should also be backups in multiple locations, including remote ones.